If your hands are tired from manually entering online sales into QuickBooks, you may be wondering if it’s possible to automate. As you start to search for a software to connect with QuickBooks, many questions will begin to surface. For example, is it better to sync directly from my website (think Shopify, ShipStation, Amazon) or should I import sales from my payment processor (such as, Stripe or Square) instead? Let’s examine the benefits and potential drawbacks that may influence your decision.
Key questions to consider when choosing whether to sync from a website or payment processor.
#1 – Does my website offer multiple payment methods?
Many online businesses see the value in accepting multiple payment methods on their website. For one, it makes shopping easier for customers and ensures they can choose a method they trust. When looking to automate with QuickBooks, it makes sense to connect directly to your website. That way, all your sales can import from a central location, creating a streamlined workflow. Otherwise, you may end up needing to connect each payment processor individually. This can end up being harder to maintain, at a higher price.
When it comes time for your customers to check out, you want to make the process as convenient as possible. Multiple payment methods help. If customers can’t find their preferred payment method, they may abandon their cart. Many customers have an idea of which methods they trust, and not offering this type may mean a missed sale.
#2 – What sales data do I need in QuickBooks?
When thinking about automating sales information with QuickBooks, it is important to consider the data you need and want. Oftentimes, the payment processor will have limited details or less information available. For example, payment processors can lack order details, like which specific items were sold. This makes it harder to run reports in QuickBooks and draw insights from your sales activity. The processor may not capture complete customer details, inhibiting your marketing efforts later.
Plus, most website platforms offer additional, custom fields you can use to capture and customize your data. For example, you may want to categorize customers by type (wholesale, retail), add order notes, or map Purchase Order details. If you want granular data in QuickBooks, you likely want to connect directly to your website. This will ensure you are able to capture all the details you seek.
#3 – Do I need an inventory sync?
If you plan to manage inventory in QuickBooks, and want your website to be in sync, finding a software with inventory capabilities is ideal. Since the majority of payment processors lack any inventory management features, connecting to your website would be necessary. Being able to automate inventory adjustments will save you a ton of time, helping to avoid overselling and unhappy customers. Also, switching to an automated system eliminates the risk of human error that comes with manual entry. Moreover, the overall increase in efficiency and accuracy ultimately saves you money and allows your company to grow faster.
Automation provides consistent, readily available data and a clear picture of your income. It will allow you to regularly review whether you are operating at a profit or at a loss. By automating your inventory, you can quickly review what products or services are driving sales. This also helps illustrate areas to trim expenses as well as opportunities for expansion. These figures help you make better decisions about how to run your business and is a good indicator of your business health.
#4 – What if my website is not a supported integration?
After reviewing this list, you may be wondering when it is better to sync with a payment processor. There are situations where connecting to the payment processor is the better, or only route.
- Custom Website – If you have a custom-built website, or your platform is not widely supported, connecting to your payment processor directly gives you the option to automate.
- Mutually Exclusive Data – If you have sales data in your payment processor that does not exist on your website, connecting your payment processor to QuickBooks will allow you to automate these sales.
- Phone or POS Orders – If you accept phone orders, or have a POS system for in-person sales, these may not be linked to your website. You can then connect your payment processor to QuickBooks to achieve freedom from manual data entry.
Winner: Payment Processor
Finding the right Accounting Software
By now, the reasons to love accounting automation should be pretty clear. With better data in your hands, you’ll be able to improve your position in today’s digital world. But, how do you find the right accounting tool for your business? A good place to start when evaluating software is to know what features are most important to your business.
Here are some features and questions to consider in your search:
- Order Syncing – How does it sync orders? Review the steps required to sync orders into your accounting solution, such as being automatic or manual.
- Inventory Management – What inventory aspects are supported? Learn about the inventory management capabilities, like being able to update quantity and price. If your business needs support for advanced inventory features such as sites, lots, and bins, choose a software that includes this functionality.
- Order Customization – Can you change or adjust the data as it imports? If the invoices or receipts need to be customized, finding a software that can capture data how you need it will reduce any manual adjustments after import.
- Third-Party Integrations – Does the software support connecting to more the one platform? One software capable of connecting your accounting software to a variety of integrations will help streamline your data sync.
- Multi-Currency Transactions – Can it handle multi-currency? Solutions that support your multi-currency needs will help you capture all your sales data, accurately.
Is Connex the Right Tool To Sync Your eCommerce store with QuickBooks?
Most of our customers sell on multiple eCommerce channels, such as WooCommerce, Shopify, Magento, and ShipStation, just to name a few.
They want to grow their business, and value up-to-date accurate accounting so they can better serve their customers. Above all, they know a key component to growth is to track business expenses for better forecasting. As a result, with automated sales syncing to QuickBooks, they can feel confident they have the information they need to make important business decisions.
Benefits of Automation
Taking control of your software integrations has never been easier. With Connex, you can grow your business faster and keep your customers coming back using our dynamic QuickBooks integration. Our solution helps you:
- Easily track all of your sales history between your sales channel and QuickBooks, improving shipping times and customer service, as a result.
- Record sales data automatically, saving you time and money, while eliminating costly human errors.
- Increase data accuracy and reduce busywork, therefore enhancing business efficiencies.
- Organize your financial information between your platform and accounting solution, thereupon building a solid financial record that drives growth.
Why Our Customers Choose Sync with Connex
- Developed specifically eCommerce business owners.
- You can scale your business by automatically syncing sales & inventory from multiple eCommerce platforms to QuickBooks Desktop or Online.
- You don’t have to spend your resources manually entering sales, inventory, and customers into your website and QuickBooks accounts.
Recommended by Intuit itself, Connex for QuickBooks will give you peace of mind that your inventory will be updated. Moreover, you will be free of the frustration of oversells and missed items.
- When your inventory is up-to-date, you can achieve higher customer satisfaction, leading to more positive reviews, and increased sales.
- For phone orders, we can sync sales from QuickBooks to your shipping solution.
- If you sell on multiple channels, you can simplify by using our solution instead of multiple tools.
- Connex integrates QuickBooks with all major e-commerce platforms, such as Woocommerce, Shopify, Magento, Amazon, and e-commerce shipping solutions such as Shipworks, Ordoro, and Shipping Easy.
How can you decide whether Connex is right for your business?
During this introductory call, you will discover how Connex can help you to:
- Eliminate manual data entry into QuickBooks Online or QuickBooks Desktop
- Automatically update your inventory and prevent oversells and refunds
- Manage sales from multiple channels in one app
- Connect your shipping solutions to QuickBooks
- Have accurate financial information in your QuickBooks, every day
Are you unsure whether Connex is right for your business?